General Admissions Requirements and Procedures

Applicants for admission to programs shall be admitted on the basis of:

  • High school diploma, High School Equivalency (TASC/GED, etc.), or home school credentials or other evidence of successful secondary education completion that is permitted or recognized by the state.

Verification of successful secondary education completion is made by securing of independent and substantiating documentation or a signed attestation on the student’s enrollment agreement only when permissible by the institution’s accrediting body.

  • Factors that may limit the ability of the student to complete all necessary graduation requirements and/or factors that may negatively impact the graduate’s ability to obtain meaningful employment in field. Examples of such factors include, but are not limited to:
  • family and/or other personal obligations, such as responsibility for minor children in situations where the applicant does not have adequate childcare assistance,
  • lack of a reliable car or other means of transportation to enable the applicant to attend all classes and, after graduation, commute to places of potential employment,
  • Criminal record that would inhibit the applicant’s ability to complete the program and/or obtain employment in the field,
  • Lack of intent to seek employment in field or seek other benefit related to the training upon completion of program
  • Required technology (See Online Course/Distance Education > Resource and Equipment Requirements in this catalog for specific technology requirement.) and computer skills for students applying for online
  • Specific programs may have additional admissions requirements. Refer to the specific program sections of this catalog for those requirements.
  • The Institution does not currently accept students that either reside in or are living in the following states and U.S. territories: California, New York, Massachusetts, Guam, Puerto Rico.

Individuals interested in one of the Institution’s programs are to (1) Meet with a school representative. (2) Acquire and complete an Application for Admission. Applications for admission may be obtained from the Registrar or the admissions staff. (3) Receive admissions decision. (4) Complete and sign the enrollment agreement, remit the respective program fees (See Statement of Tuition and Fees for program of interest.), and fill out any other form or provide any other documentation the Institution may deem necessary. In addition, applicants for some healthcare programs must have on file any required immunizations, clearances, or other documentation prior to attending externships or clinicals.

Acceptance of applicants is also subject to minimum and maximum class size and academic scheduling requirements. Acceptance for admission indicates only that the applicant meets the minimum acceptance requirements. Applicants should not assume acceptance is an express or implicit guarantee or a representation of the likelihood of academic or career success or ability of the applicant to achieve the applicant’s goals.

Accommodations for Disabilities

Applicants needing an accommodation for a disability must make a written request to the Registrar at the time of acceptance indicating the nature and extent of the disability and specific accommodation requested.

Late Application

Applicants may apply for admission any time prior to the starting date of the term for which the applicant desires admission. At the discretion of the Registrar and subject to maximum class sizes, the applicant may register late after the start of classes, so long as admissions requirements are met and all required documentation is on file.

Cancellation of Enrollment

All students enroll subject to their right to cancel their enrollment during their first term as provided for in their enrollment agreement. In addition, the Institution reserves the right to exercise professional judgment to cancel the student’s enrollment when it deems such action to be in the best interest of the Institution or the student. When a student’s enrollment is canceled without cause, the student will not be penalized either academically or financially. That is, the student will not receive withdrawals or failing grades, no academic records will be maintained, and any tuition already paid will be refunded. The legal obligation to follow the institution’s Dispute Resolution Procedure survives cancellation of the student’s enrollment.

 

Admission to: RN to BSN

  • Admission to WVJC School of Nursing
  • Unencumbered RN Nursing License
  • Graduated from an accredited institution recognized by US Department of Education
  • Official Transcripts demonstrating a “B” or better in all core nursing courses in the Associate of Nursing Degree
  • Current Resume

Admission to: Nursing

For purposes of determining whether a student is considered a new student of the nursing program or a re-admission the following definitions apply:

New Student:
A new student is defined as follows:

  1. A student who has not previously attended West Virginia Junior College; or
  2. A student who enrolled but did not actually attend; or
  3. A student who previously attended but is returning after six months from their first date of attendance

Student Re-Admission
A student who has previously attended but is returning within six months of their first date of attendance.
If the student is considered a new student, then admission into the Nursing Program is as follows:

Consideration for admission to the Nursing Program is based on the following:

  • All Applicants
    • Nursing Program Application and related components (includes fee)
    • Entrance exam results
    • Interview with the College Representative
  • Applicants Having a High School Diploma Only
    • 3.0 CGPA or
    • Meets TEAS requirements and Adjusted Individual Total score of 70%
  • Applicants Having a High School Equivalency (TASC/GED, ) Only
    • Meets TEAS requirements and Adjusted Individual Total score of 70%
  • Applicants Having 12 Credits or More of College Education
    • 2.50 CGPA or Higher
    • Meets TEAS requirements and Adjusted Individual Total score of 70%

*Refer to the Nursing Program Admission Packet for more information.

Individuals interested in the nursing program are to follow these procedures: (1) Attend the Institution’s nursing information session. (2) Take the Nursing Entrance Exam. (3) Apply to the nursing program. (4) Interview with a campus representative. (5) Receive notification of admission decision. (6) Complete enrollment paperwork financial planning, and submit seat fee. (7) Complete required screening, immunizations, background checks, and acquire supplies.

IMPORTANT:

  • No Guarantee of Admission – Admission to the nursing program is highly Submission and completion of the minimum admission requirements does NOT guarantee admittance to the program.
  • Licensure Eligibility – Requirements to become a registered nurse are evolving as the practice of nursing evolves. Generally, the requirements are becoming more stringent. Before starting classes, you should go to your state nursing board website (WVBON website address is: http://wvrnboard.wv.gov) to review and confirm that you can meet the eligibility requirements to become a registered Be advised that the requirements may change between the time that you can begin school and the time you graduate and apply to become a registered nurse. Any condition that could impair your ability to carry out nursing functions may disqualify you from eligibility to become a registered nurse. This could include mental, emotional, physical, or other conditions. You should also be aware that, any abuse of legal drugs or use of illegal drugs will be a basis for disqualification. You may be tested for inappropriate drug use while in school, as a condition to participate in clinical rotations at some sites, and prior to receiving your nursing license. Once licensed, you may be required to be tested for inappropriate drug use as a condition of employment. (The College makes no representations, suggestions or warranties that any student is or will be eligible for licensure. This is the sole responsibility and authority of the WVBON.)

 Nursing Advanced Standing

Applicants’ previous educational experiences will be evaluated for content, laboratory experiences, and clinical experiences before advanced standing will be awarded. Applicants must submit a transcript for each nursing course in which the student is requesting advanced standing. Applicants may also be required to submit the nursing course syllabi or nursing course descriptions of the completed course(s). The course content will be evaluated by the Nursing Program Director or designee for completion of the program content. The amount of credit granted to an advanced standing applicant shall be determined by the Nursing Program Director utilizing the following established written policy. All program content must have been included in the previous courses 100% for advanced standing award to occur.

To receive credit for the course(s), the student must present evidence of successful completion of the course materials and meet the specific criteria listed within the WVJC School of Nursing course. For courses with a laboratory and/or clinical components, the syllabus or other course materials submitted for review must include a list of the skills and the clinical experiences for which the student is asking that credit be given. In addition to the above, each student will take the proctored ATI assessment that is associated with the course they are requesting credit and must achieve a Level II in two attempts.

*Please note that all non-nursing courses will be evaluated based on the College’s general transfer of credit policy.

**Due to the specific course sequencing of the nursing program, students transferring in credits and/or earning credit by examination may encounter one or more academic terms where they are below half-time for financial aid purposes. If this occurs, the student is responsible paying for those academic terms through other means since financial aid is not available for students attending on a below half-time basis.

Nursing Re-Admission Requirements

If you are considered a student under the Student Re-Admission definition, then the following applies:

The WVJC policy for re-admission implies that the student will be admitted under the current catalog and therefore the current curriculum and policies. If a student withdraws from WVJC, or if a student should be suspended for any reason, re-admission may be gained by meeting the following requirements:

  1. Be interviewed by Admissions and complete an application for readmission.
  2. Meet the general requirements for admission into the Nursing Program.
  3. Re-enroll in any course which had not been completed satisfactorily as outlined in the Institution’s catalog.
  4. Meet all re-admission requirements contained in the Nursing Program Student Handbook.

Re-admission is not guaranteed. The student’s application for re-admission will be evaluated along with the other current applications.

Admission to: Medical Coding

In addition to the General Admissions Requirements, admission to the Medical Coding program is based on following:

  • Essay
  • Letters of Reference
  • Interview with the Program Director

Individuals interested in the Medical Coding program are to follow these procedures: (1) Interview with a Campus Representative. (2) Complete application. (3) Submit essay and letters of reference. (4) Receive notification of admission decision.

Admission to: Pharmacy Technician

In addition to the General Admissions Requirements, admission to the Pharmacy Technician program(s) is based on following:

  • Entrance Exam Results
  • Background Check
  • Urine Drug Screen
  • Interview with Program Director

IMPORTANT: Submission and completion of the minimum admission requirements does NOT guarantee admittance to the program. Random urine drug screens may be conducted at any time during your program.

Individuals interested in the Pharmacy Technician program(s) are to follow these procedures: (1) Interview with admissions (2) Complete Application (3) Complete the Math & English Proficiency Exam. (4) Interview with the Pharmacy Technician Program Director or qualified Pharmacy Technician designated individual. (5) Pass a background check. (6) Pass a Urine Drug Screen. (7) Receive notification of admission decision.

Admission to: Cybersecurity

In addition to General Admissions Requirements, admissions to the Cybersecurity program(s) is based on the following:

  • Essay Review and Submission
  • Panel Interview with the Program Director and designated faculty member(s)
  • Pass a Background Check

IMPORTANT: Submission and completion of the minimum admission requirements does NOT guarantee admittance to the program. The Program Director’s admissions decisions are final. Individuals interested in this program are to follow these procedures: (1) Interview with a Campus Representative. (2) Complete application. (3) Complete Essay Review and Submission (4) Pass a background check (5) Interview with the Program Director and designated faculty member(s) (6) Receive notification of admission decision.

Cybersecurity recommended technical requirements:
Windows 10Apple
16GB ram recommended16 GB ram recommended
256GB SSD recommended256GB SSD recommended
 

Dual monitor configuration recommended

Intel Chipset (not Apple M1/M2) – for virtual box compatibility.
Dual monitor configuration recommended

 

Admission to: Dental Assisting

In addition to the General Admissions Requirements, admission to the Dental Assisting program(s) is based on the following:

  • Urine Drug Screen – Interview with Program Director – IMPORTANT: Submission and completion of the minimum admission requirements does NOT guarantee admittance to the program. Random urine drug screens may be conducted at any time during your program
  • Individuals interested in the Dental Assisting program(s) are to follow these procedures: (1) Interview with admissions (2) Complete Application (3) Interview with the Dental Assisting Program Director or qualified Dental Assisting designated individual (4) Pass a Urine Drug Screen (5) Receive notification of admission decision.

Transferring Credits/Degrees/Academic Credentials*

▶TO THIS INSTITUTION
Once the institution has made the determination that the education or training is substantially similar to the institution’s coursework, transfer credit will be accepted on the following basis.

  1. College credits earned at another institution accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA) may be accepted on the basis of an official transcript provided when “C” or better grades were earned at the previous institution.
  2. AP college credits may be accepted on the basis of a valid transcript issued by the College Board reflecting a score of 3 or higher.
  3. Dual enrollment college credits may be accepted on the basis of a valid transcript issued by the student’s high school reflecting a grade no lower than an A-.
  4. Credit for military experience may be accepted for appropriate learning acquired in military service on the basis of recommendations made by the American Council of Education’s (ACE) Guide to the Evaluation of Educational Experiences in the Armed Forces.
  5. Unaccredited training or education – Credit may be obtained from unaccredited training or education provided the institution is able to map all the competencies from the institution’s course to the training or education received by the student and the student earned a certification upon completion of that training or education.
  6. Work Experience – Credit in the amount of one, four credit course may be granted for prior work experience under only the following circumstances.
    • The student meets with the Program Director prior to beginning the This is necessary to allow the Program Director to assess the viability of work experience credit before course scheduling begins.
    • The student will complete the Work Experience Course Credit This application will include a portfolio within which the student must demonstrate competence in each of the course’s learning objectives.
    • This application will be submitted to the Program Director at least two weeks prior to term in which the course would be scheduled. The Program Director will make the credit assessment. The Program Director’s decision is final.
  7. No more than seventy-five (75%) of the total number of a program’s credit hours will be accepted as transfer credits.
  8. Acceptance of transfer credits is at the Institution’s The student may be asked to provide course descriptions or other pertinent information necessary to evaluate coursework for which transfer of credit is being sought. In cases where proficiency may be in doubt, the institution reserves the right to test for proficiency.
  9. Nursing Program – Please refer to the nursing student handbook for additional requirements regarding transfer credit for the nursing program.

▶FROM THIS INSTITUTION TO OTHER EDUCATIONAL INSTITUTIONS

Students are advised that it is frequently difficult to transfer credits (or degrees, diplomas, or other academic credentials) from one educational institution to another institution even if both institutions are accredited. Different educational institutions have different missions, so they design their curriculum, courses and educational programs differently. As a result, classes taken at one institution frequently will not match up very well with classes offered at another. Also, some educational institutions require specific institutional or educational program accreditation as a condition to accepting credits from another institution. Therefore, students should not enroll at this or any educational institution, if there is any possibility they may want to transfer academic credit or credentials (diplomas, degrees, certificates) to another educational institution unless they have determined in advance that they will be able to transfer credits. See the “Other Important Credit Transfer Information” section below for more important information.

▶ FROM OTHER WEST VIRGINIA JUNIOR COLLEGE CAMPUSES

Credits received from other West Virginia Junior College campuses will be accepted with a “D” or better grade. However, the receiving WVJC campus reserves the right to require the student to repeat any course if, in its sole opinion, there are substantial deficiencies in the student’s knowledge of the course subject matter.

▶OTHER IMPORTANT CREDIT TRANSFER INFORMATION

The Institution’s occupational degree programs are terminal degrees; therefore, students should assume that credits earned are not transferrable to another program or institution. Furthermore, this Institution offers programs and courses with a career training emphasis designed to assist the graduate in obtaining employment; they are not designed for transfer. In addition, the Institution does not offer programs or courses (with or without a liberal arts/academic emphasis offered at many two and four year colleges) designed to transfer. As such, although this Institution’s accreditation demonstrates that it has met recognized academic and educational standards, courses, credits, degrees, diplomas or certificates awarded by this Institution are generally not transferable to other educational institutions. It should also be noted that there are different types of accreditation. If the school to which a student may desire to transfer credits has different accreditation from this institution, credits may not transfer. Therefore, this accredited Institution does not imply, promise or guarantee the transferability of any course, credit, degree, diploma, or credentials earned at this Institution to any other educational institution. Prospective students must decide if their goal is short term, career focused training that this school offers or broadly focused liberal arts focused academic education.

Whether or not courses, credits, degrees, diplomas or other academic credentials can be transferred is a determination made solely by the institution at which the student desires to pursue further education. Therefore, applicants for admission to this Institution are responsible to contact any other institutions to which they may desire to transfer to determine transferability, before beginning classes. Applicants should assume their courses, credits, degrees, diplomas, or other academic credentials are not transferable unless they have advance written approval from the institution to which the student may transfer.

A credit hour is a unit of measure, not necessarily an indicator of transferability of credit. The receiving institution, rather than the training institution, decides whether to accept credits for transfer.

*Nursing student should refer to the Nursing Program Student Handbook for additional information and requirements.

▶ARTICULATION

As noted in the section titled “Transferring Credits/Degrees/Academic Credential”, transferring credits is frequently difficult or impossible. Therefore, the best approach is for a student to plan on completing his/her educational career at the institution where he/she began. Students should not enroll at this, or any educational institution, planning to transfer credits, degrees, diplomas, or other academic credentials. In order to assist students who may, at some late date, change their mind and decide to continue their education, this institution has entered into articulation agreements with the post-secondary institutions listed below. Please note that this does not guarantee transfer of some or all credits to those institutions; the requirements change from time to time and the articulation agreements may be terminated at any time. Before enrolling, it is the student’s responsibility to request current articulation agreements, if any, review them, and then discuss transferability with the other educational institutions so the student can make a fully informed decision.

The following schools/universities have entered into an articulation agreement with this Institution. Check with the Institution for the most current information before enrolling. Also, be advised that the Articulation Agreement are not of indefinite duration and may terminate at any time.

American National University/National CollegeSt. Francis University – Francis Worldwide
Chamberlain CollegeStrayer University
Salem UniversityUniversity of Phoenix
Seton Hill University

 

Note:  This list is current as of the time of printing. Check with the campus for the most updated list.

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